The English-Speaking Union

About Us

Current Positions

Executive Assistant

DESCRIPTION: The Executive Assistant is an integral part of the Executive office and Board of Directors. The Executive Assistant works directly with the Executive Director and manages all aspects of his/her administrative and office needs. The E.A. also acts as board secretary maintaining and keeping current all logs, records, minutes, files of the national board and its members.


RESPONSIBILITIES:

  • Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting, analyzing and prioritizing information; initiating telecommunications.
  • Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and makes travel arrangements.
  • Welcomes executive guests by greeting them, in person or on the telephone; answering or directing inquiries.
  • Provides historical reference by minuting committee of the board and board meetings, records all corrections to minutes and maintains minute books of both Board and committee meetings.
  • Manages all board records and files including but not limited to: Board Member Files, Meeting Minutes, disclosures, etc. Reviews and updates documents as necessary and ensures all documents are safely stored and readily accessible for inspection by directors and/or members.
  • Schedules board and committee meetings ensuring an adequate number of meetings are held per year, in accordance with the organization's bylaws.
  • Notifies Board Members of meetings and prepares and sends meeting materials far enough in advance of the meeting for each director to review such materials, correct any errors, and prepare questions and comments.
  • Develop and distribute a board calendar before the start of each year.
  • Keeps copies of the organization's bylaws and the Board's policy statements.
  • Keeps lists of officers, Board Members, committees.
  • Keeps record of Board attendance.
  • Ascertains that there is a quorum at Board meetings.
  • Records all motions and decisions of meetings.
  • Conducts general Board correspondence and keeps records of all Board correspondence.
  • Ensures members are notified of Annual General Meetings per the bylaws.
  • Other tasks as assigned by the Executive Director

QUALIFICATIONS:

  • Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position.
  • Developed attentiveness to detail.
  • Excellent knowledge of MS Office.
  • Exemplary planning and time management skills.
  • Ability to multitask and prioritize daily workload.
  • High level verbal and written communications skills.
  • Discretion and confidentiality.
  • Excellent formal communication skills and ability to engage with people in a professional manner and demeanor.
  • Good computer and typing skills with knowledge of Microsoft Office.

How to apply: Please submit a resume and cover letter to jobs@esuus.org. 


NYIC AmeriCorps VISTA

Introduction: 

This position is part of the NYIC AmeriCorps VISTA program, which is run by the New York Immigration Coalition (NYIC) and places AmeriCorps VISTAs – referred to as NYIC VISTAs – at nonprofit organizations where they build organizational capacity through community outreach/education, communications, fundraising, program development and/or volunteer management projects. The capacity that they build is then used by their host organizations to advance their work on providing community members with anti-poverty services (e.g., ESL/ESOL, legal, youth, employment/career). NYIC VISTAs are supported by the NYIC with a 4-day training at the beginning of their year of service, a 3-day mid-year training, a 3-day spring training, weekly webinars, monthly check-ins with NYIC staff, and ongoing networking opportunities. During their year of service, NYIC VISTAs are supported with benefits including but not limited to living allowance, healthcare allowance or a health plan, a year-end education award or cash stipend, and more. To learn more about VISTA benefits, please visit https://www.vistacampus.gov/in-service/benefits-service. NYIC VISTA positions are full-time 12-month positions that are scheduled to begin on September 3, 2019. The NYIC, www.nyic.org, aims to unite immigrants, Members (i.e., nonprofit organizations) and allies so all New Yorkers can thrive. The NYIC envisions a New York State that is stronger because all people are welcome, treated fairly, and given the chance to pursue their dreams.

About this position:

The VISTA placed at ESU ARNIC will work on program development and community outreach/engagement (e.g., outreach, educational resources) projects. This capacity-building work will support ESU in being able to provide low-income community members with ESL/ESOL classes and other resources which will support their full integration into U.S. society and economic life.

How to apply:

Applicants should apply for this AmeriCorps position using the link above.


Current Volunteer Positions

English in Action Conversation Tutor

English in Action Conversations, matches non-native speakers with American volunteers for one-to-one conversation practice. We're always looking for friendly new tutors. As a volunteer tutor, you will make a difference in our community, meet new people, share your culture and experiences, and learn about other cultures while helping English language learners improve their fluency. 

Qualifications: 18+ years old, interested in helping students improve their English speaking skills and interested in making a difference in the community. Volunteers do not need formal training, however we do provide free tutor training workshops.

Time commitment: 2 hours per week.

How to apply
If you are interested in becoming a volunteer tutor in New York City, contact eia@esuus.org to schedule an appointment at an orientation session.